North Carolina State University, Office of Finance and Business, Real Estate Office Records
UA 003.082
Special Collections Research Center
9.0 Linear feet
Bulk, 1980-2006
1932, 1980-2006
The records of the North Carolina State University Office of Finance and Business, Real Estate Office currently consist of materials relating to the Chinqua-Penn Plantation, which was formerly owned by the university, but has since been sold. Types of materials include correspondence, financial files, information on the property and activities taking place there, and audio/visual materials.
Many diverse organizations report to the Vice Chancellor for Finance and Business, providing infrastructure services essential to supporting the students, faculty and staff of NC State University. The Real Estate Office reports to the Office of the Treasurer within the Office of Finance and Business, and oversees the purchasing, maintenance, and selling of the university's real property.
17 boxes, 1 card box
North Carolina State University. Real Estate Office.
Restrictions to Access
Collection is open for research; access requires at least 24 hours advance notice, with the following exceptions:
Original audio, video, and digital items require production of a use copy prior to patron access.
Acquisitions Information
Transferred by North Carolina State University, Real Estate Office.
Preferred Citation
[Identification of item], North Carolina State University, Office of Finance and Business, Real Estate Office Records, UA 003.082, Special Collections Research Center, North Carolina State University Libraries, Raleigh, NC
Copyright Notice
The nature of the NCSU Libraries' Special Collections means that copyright or other information about restrictions may be difficult or even impossible to determine despite reasonable efforts. The NCSU Libraries claims only physical ownership of most Special Collections materials.
The materials from our collections are made available for use in research, teaching, and private study, pursuant to U.S. Copyright law. The user must assume full responsibility for any use of the materials, including but not limited to, infringement of copyright and publication rights of reproduced materials. Any materials used for academic research or otherwise should be fully credited with the source.
Processing Information note
Processed by Beverly King, 2010 August; Finding aid written by Cate Putirskis, 2008 August; Finding aid updated by Beverly King, 2010 August
Confidentiality Notice
This collection may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations. Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals represented in this collection without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which North Carolina State University assumes no responsibility.
Historical Note
Many diverse organizations report to the Vice Chancellor for Finance and Business, providing infrastructure services essential to supporting the students, faculty and staff of NC State University. The Real Estate Office reports to the Office of the Treasurer within the Office of Finance and Business, and oversees the purchasing, maintenance, and selling of the university's real property.
The Chinqua-Penn Plantation House, located near Reidsville in Rockingham County, was a gift to the North Carolina State University System in 1959. In 1986, the care and mainentance was transferred to North Carolina State University. The Office of Finance and Business's Real Estate Office oversaw the management, appraisal, lease agreements, and eventual marketing and sale of the property in 2006.
Scope and Content Note
The records of the North Carolina State University Real Estate Office currently consist of materials relating to the Chinqua-Penn Plantation, which was formerly owned by the university, but has since been sold. Types of materials include correspondence, financial files, information on the property and activities taking place there, and audio/visual materials. Materials range in date from 1980-2004, with one item from 1932 also present.
Organization of the Collection
The records of the Real Estate Office at North Carolina State University currently consists of one series of materials containing records of the university's ownership of the Chinqua-Penn Plantation.
Related Material
-
Office of Finance and Business, Chinqua-Penn Plantation Records (UA 003.011)
Chinqua-Penn Plantation.
North Carolina State University--History.
North Carolina State University. Real Estate Office.
University of North Carolina at Greensboro--History.
Architecture--North Carolina--History
Greensboro (N.C.)
Plantations--North Carolina--History
Reidsville (N.C.)
Universities and colleges--North Carolina--Real property
Chinqua-Penn Plantation Records
UA 003.082 Series 1
1932-2006
North Carolina State University. Office of Finance and Business.
North Carolina State University. Real Estate Office.
Scope and Content Note
The Chinqua-Penn Plantation Series is divided into the following four sub-series:
[Property Management](ref223),
[Inventory and Appraisal](ref277),
[Lease](ref332), and
[Marketing and Sales](ref356). Materials within this series consist of correspondence, reports, photographs, leases and aggreements, as well as architectural drawings, brochures, and marketing publications. This series reflects Nroth Carolina State University's maintenance of the Chinqua-Penn Plantation, listed on the National Register of Historic Places, until its sale. The University opened Chinqua-Penn to the public, as desired by Mrs. Penn, between 1966 and 1991. Chinqua-Penn Foundation, Inc., a private non-profit, under a lease from the State of North Carolina, provided public tours until 2002. With the termination of the lease, economic conditions and debt led to its marketing and sale. Materials within the Chinqua-Penn series range in date from 1932 to 2006.
Chinqua-Penn Plantation.
North Carolina State University--History.
North Carolina State University. Office of Finance and Business.
Architecture
Chinqua-Penn Plantation
Greensboro (N.C.)
Plantations--North Carolina--History
Raleigh (N.C.)
Reidsville (N.C.)
Universities and colleges--North Carolina--Real property
Property Management
Subseries 1.1
1986-2003
4 archival boxes
Scope and Content Note
The Property Management subseries contain correspondence, reports and assessments relating to the management of the Chinqua-Penn Plantation during the time that the property was administered by the North Carolina State University's Office of Finance and Business. Included in this subseries is information relating to the appointment of a director, maintenance and repairs to the property, and conservation blueprints. In addition, a detailed history of the plantation and the Schoellkopfs' family history is included in these records. Materials in the Property Management subseries range in date from 1986 to 2003.
Administrative Unit Plan -- Goals, Objectives, Strategies
1
1
1990-1993
Advisory Committee
1
2
1986
Alcohol Served on Premises
1
3
1994
American Association for State and Local History (AASLH)
1
4
1987
American Association for State and Local History (AASLH)-- Annual Meeting
1
5
1987
Annual Meeting -- Chinqua-Penn Plantation Foundation
1
6
1994-1995
Assessment of the collection of Chinqua-Penn Plantation
1
7
1987
Authority -- Delegation to Sign
1
8
1989
Backup tape 2
18
1987-1989
These files are located on a DC 600A data cartridge which currently cannot be read.
Bank Account
1
9
1986
Bank Card
1
10
1986-1989
Boilers
1
11
1999-2000
Budget
1
12
1990-2001
Bueney, David -- Presentation Report (Burney Design)
1
13
1987-1988
Capital Assets Management System
1
14
1990-1997
Claridge Manor Furniture Agreement
1
15
1988-1989
Chancellor's Christmas Card
1
16
1987
Chinqu Penn
17
5
undated
VHS cassette; Approximate runtime: 2 hours; color; sound
Chinqua-Penn database
18
2005
These files are located on two 3 1/2" disks which currently cannot be read.
Chinqu-Penn Reopening
17
6
30 Jun. 1994
VHS cassette; Approximate runtime: 2 hours; color; sound
Clock Tower
1
17
1989
Clock Tower -- Phase 2
1
18
1988
Cookbook
1
19
1988
Correspondence (1)
1
20
1987-1988
Correspondence (2)
2
1
1988-1989
Correspondence (3)
2
2
1989-1990
Curatorial Activities
2
3
1986-1993
Director, Search 1
2
4
1988
Director, Search 2
2
5
1988
Director -- Appointed
2
6
1988-1987
Documents, publications, letters (from Catherine Garrison's PC)
18
4 Jan. 2001
These files are located on a CD which currently cannot be read.
Drawings and plans (labeled on disc as Chinqua-Penn Plantation House, Design Development & Edwin Baldwin, Architect)
18
1986
CD
Drawings and plans for house and pagoda (labeled on disc as Chinqua-Penn Plantation)
18
2003-2006
CD
Financial Statement (Year-End Report)
2
7
1994
Financial Statements
2
8
1998
Friends of Chinqua-Penn Plantation (1)
2
9
1986
Friends of Chinqua-Penn Plantation (2)
2
10
1986-1992
Gifts
2
11
1989-1990
Gift Shop
2
12
1986-1990
Grants
3
1
1990-1991
Grants -- Conservation Study (includes blueprints)
3
2
Grape Arbor
3
3
1987
History
3
4
1986-1987
History-- The Schoellkopfs 1842-1994: A Family History
3
5
1995
History and Physical Condition
3
6
1986-1987
Horticulture
3
7
1987-1992
Insurance (1)
3
8
1986-1988
Insurance (2)
3
9
1988-1992
Insurance
4
1
1993-1997
Insurance
4
2
1997-1999
Insurance
4
3
2000-2006
Landscaping/Horticultural Activities
4
4
1986-1989
Law Enforcement
4
5
2003
Miscellaneous
4
6
1991
National Register of Historic Places
4
7
1992-1993
Newspapers Clippings
4
8
1991-1999
Plan for Reopening
4
9
1994
Publications (1)
5
1
1987
Publications (2)
1
2
1987-1990
Security Policy and Procedures
5
3
2002
Security Policy and Procedures
18
2002
These files are located on a 3 1/2" disk, which currently cannot be read.
Slate tile (1 of 7)
16
15
undated
Slate tile (2 of 7)
16
16
undated
Slate tile (3 of 7)
16
17
undated
Slate tile (4 of 7)
16
18
undated
Slate tile (5 of 7)
17
1
undated
Slate tile (6 of 7)
17
2
undated
Slate tile (7 of 7)
17
3
undated
Stationery
5
4
Updates
5
5
1989
Inventory and Appraisal
Subseries 1.2
1932-2006
4 archival boxes
Scope and Content Note
The Inventory and Appraisal subseries is arranged by appraisal or inventory date. This subseries contains appraisal and inventory reports and photographs of the Chinqua-Penn Plantation. These reports list household furnishings, furniture, and tools and equipment of the plantation. Included in these reports are art and antique decorative art objects. Photographs that are included were taken for the 1958 appraisal. Materials in the Appraisal and Inventory subseries range in date from 1932-2006.
1932 Appraisal
5
6
1932
Appraisal--Preliminary Estimates
5
7
2003
Appraisal Report (1)
5
8
1958
Appraisal Report (2)
5
9
1958
Photographs (1)
5
10
1958
Photographs (2)
6
1
1958
Copy of Last Will and Testament
6
2
1959
Appraisal Report
6
3
1963
Appraisal Report (1)
6
4
1965
Appraisal Report -- Residence Furniture (2)
6
5
1965
Appraisal Report -- Residence Furnishings (3)
6
6
1965
Appraisal Report (4)-- Equipment and Appliances
6
7
1965
Appraisal Report (5) -- Property Transfers
6
8
Appraisal Report (6)-- Furnishing Transfers
6
9
1965
Appraisal Report (7)-- Furnishing Transfers
6
10
1965
Appraisal Report (8)-- Furnishing Transfers
6
11
1965
Appraisal
6
12
1980
Christie's Appraisal
6
13
1980
Christie's Appraisal (2)-- Summary
6
14
1980
Inventory Notes
7
1
1986
Inventory
7
2
1986-1991
North Carolina State University Collection -- Attached Objects (Chinqua-Penn Plantation)
7
3
1987
Inventory
7
4
1987
Appraisal
7
5
1987-1988
Pagoda Restoration
7
6
1990
Inventory -- Amended (1)
7
7
1996
Inventory -- Amended (2)
7
8
1996
Inventory -- Amended (3)
8
1
1996
Appraisal Report
8
2
1996
Appraisal Listing
8
3
1996
Appraisal
8
4
1996-2002
Appraisal
8
5
1996-2003
Missing Items and Temporary Inventory
8
6
1998-2000
Art Object Gifts
8
7
2001
Inventory Correspondence
8
8
2002
Inventory
8
9
2002
Images of inventory (unlabeled disc)
18
2002
Pocket CD
Images of inventory (labeled on disc as 'Chinqua Penn')
18
2002
Pocket CD
Accreduted Appraisal Associates
8
10
2002
Past Perfect images database
18
2002
12 Zip discs
Tool and Equipment Inventory
8
11
2002
All photos after 7/24/2002
18
2000-2003
Zip disc
Originals
(photoarchives2)\preservation\UA003_082
Images of inventory (labeled on disc as Chinqua-Penn I)
18
2003-2005
CD
Images of inventory (labeled on disc as Chinqua-Penn II)
18
2003
CD
Objects on Loan
8
12
2003
Appraisal Report
9
1
2004
Inventory
9
2
2006
Slides
17
4
undated
Lease
Subseries 1.3
1992-2002
2 archival boxes
Scope and Content Note
The Lease subseries consists of correspondence, reports, leases and agreements with the Chinqua-Penn Foundation as well as separate maintenance agreements. Also included is a proposed Farmer's Market in Rockingham county, on the Upper Peidmont Research Station. Materials in the Lease subseries range in date from 1992 to 2002.
Carolina Inn Lease Draft
9
3
1992
The Case for Chinqua-Penn Plantation from the Chinqua-Penn Plantation Foundation, Inc.
9
1995
The Case for Chinqua-Penn Plantation from the Chinqua-Penn Plantation Foundation, Inc.
9
5
1996
Chinqua-Penn Foundation Correspondence--Operation and Maintenance agreement
9
6
1959-1989
Chinqua-Penn Foundation Correspondence
9
7
1989-2001
Chinqua-Penn Foundation Lease (1)
9
8
1999-2002
Chinqua-Penn Foundation Lease (2)
9
9
2002
Chinqua-Penn Keying
10
1
1988
Chinqua-Penn Research Station Agreement Proposal
10
2
2001
Greenhouse Use Agreement
10
3
1993-1996
Lease--Chinqua-Penn Plantation Foundation
10
4
1993-1995
Lease--Chinqua Penn Foundation, Inc.
10
5
1995-2000
Reallocation Correspondence
10
6
1989-1990
Rental Agreements
10
7
2002-2003
Rental House
10
8
1989-1991
Service Agreement
10
9
1994
Use Agreements and Leases
10
10
2001-2002
Marketing and Sales
Subseries 1.4
1997-2006
7 archival boxes
Scope and Content Note
The Marketing and Sales subseries contains correspondence, architectural drawings, maps, financial reports, marketing publications, brochures and photographs relating to the Chinqua-Penn Plantation's marketing and sale while it was administered by North Carolina State University. Included in this subseries are property listings and reality publications by nationally known agencies such as Christie's Great Estates and Sotheby's International Realty, as well as local real estate agencies. Materials in the Marketing and Sales subseries range in date from 1987 to 2006.
Sale of Chinqua-Penn Agreement
10
11
2006
Assignment--Contract to Purchase Replacement Property
10
12
206
Attached Objects
10
13
2003-2006
Auctioneers
10
14
1997-2003
Auction
10
15
2003
Bill of Sale
10
16
2006
Cinqua-Penn Foundation, Inc. Financial Statements
10
17
1999
Chinqua-Penn--Mailing/Contact lists
11
1
2003-2005
Chinqua-Penn--Marketing Updates and Reports
11
2
2003
Cinqua-Penn--Marketing Update and Reports (2)
11
6
2003-2004
Chinqua-Penn Plantation Guide book
11
4
1987
Chinqua-Penn Web Site
11
5
2006
Christie's Great Estates
11
6
2003
Christie's Magazine
11
8
2001
Christie's Magazine
11
9
2003
Clark Properties Correspondence
11
10
2004-2005
Clark Properties--Marketing
11
11
2003
Clark Properties of North Carolina
12
1
2003
Correspondence/documents relating to sale (1)
12
2
2006
Christie's Great Estates, Issue 1
11
7
2003
Correspondence/Documents related to sale (2)
12
3
2006
Disposition
12
4
2002-2003
E-mail correspondence
12
5
2002-2006
E-mail correspondece
12
6
2003-2006
Finance and Business Action Sheet
12
7
2006
Graham and Boles Properties
12
8
House & Gardens Screensaver
18
2001
These files are located on a CD which currently cannot be read.
Listing Agreements
12
9
2003-2005
Maps and Architectural Drawings
13
1
2004
Marketing Research and Marketing Plan (1)
13
2
2002-2003
Marketing Research and Marketing Plan (2)
13
3
2002-2003
Museum Photographs
13
4
National Register of Historic Places
13
5
1993
News Articles
13
6
2003-2005
Non-Warranty Deed
13
7
2006
North Carolina Department of Cultural Resources
13
8
2003
Notes
13
9
2002-2003
Offer to Purchase--Richard C. Leander
13
10
2004
Offer to Purchase--Calvin Phelps
13
11
2006
Offer to Purchase--Powell and Patterson
13
12
2005
Offer to Purchase--Schrogin/Baar Investments
13
13
2004-2005
Offer to Purchase--Peter Triggiani
14
1
2004
Offer to Purchase--Virginia Veasey
14
2
2004
Offer to Purchase--Steven Williams
14
3
2005
Offer to Purchase--M. Yates
14
4
2006
Offer to Purchase and Contract
14
5
2006
Photographs of Property
14
6
2006
Promotional Magazines
14
7
2003
Promotional Material, A Guide to Chinqua-Penn Plantation
14
8
1996
Prudential, Carolinas Realty
14
9
2003
Purchase Inquiry E-mail
14
10
2005
Real Estate Agents
14
11
2003-2004
Recommended Items for Sale
14
12
2001-2002
Recorded Deed
14
13
2006
2003 Reidsville Chamber of Commerce, Membership Directory and Buyer's Guide
14
14
2003
Request for Proposals and Financial Reports (1)
14
15
1994-2000
Request for Proposals and Financial Reports (2)
14
16
2002-2003
Rockingham county, Reidsville, Chamber of Commerce Brochures
15
1
2002
Rockingham County, North Carolina Brochures
15
2
Rockingham County Tourism Development--Chinqua-Penn
15
3
2001-2003
Settlement Statement
15
4
2006
Site Visit/Open House
15
5
2003
Site Visits/Open House, Previews
15
6
2003
Sotheby's International Realty Correspondence
15
7
2002-2004
Sotheby's International Realty Guide to Distinctive Properties
15
8
2004
Sotheby's International Realty -- Marketing Proposals
15
9
2003
Sotheby's International Realty Promotional Materials
15
10
2002
Sotheby's International Realty -- Property featured in The Week magazine
15
11
2004
Sotheby's Preview
15
12
2003
Sotheby's Preview
15
13
2003
Sotheby's Preview
15
14
2004
Southern Farm and Ranch
15
15
2003
Statue Repair
15
16
2006
Structural, Service Repairs -- Invoices and Correspondence
15
17
2003
Survey, Map, Architectural Drawings
16
1
1965-1987
Transfer of Items from Chinqua-Penn
16
2
2005
United Country Realty (1)
16
3
2003
United Country Realty American Treasures
16
4
2003
United Country.Com
16
5
2003
United Country Virginia Realty
16
6
Use of proceeds from sale of Chinqua-Penn Mansion
16
7
2006
2003 Western Rockingham Chamber of Commerce -- Membership Directory
16
8
2003
York Simpson Underwood
16
9
2003
York Simpson Underwood --Christie's Great Estates Affiliate (1)
16
10
2002
York Simpson Underwood -- W.C. Stonach House
16
11
2002
York Simpson Underwood -- York Properties History
16
12
2003
Yost and Little Realty, Inc. -- Loch Ridge Court
16
13
2001
Yost and Little Realty, Inc. -- The History of Yost and Little
16
14
2002