Preliminary Inventory of the Chinqua-Penn Plantation Records, 1890-2005

Collection Number UA 003.011

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Collection Information
Abstract:

The Chinqua-Penn Archives contains the papers of the Penn family (dated approximately 1900-1965) as well as the records of the management of the property by UNC-Greensboro and NCSU (dated 1965-2003). Contained within the archives are correspondence, financial records, property and animal records, architectural drawings, photographs, audio-visual materials, newspaper clippings, publicity releases, and an inventory of the art, artifacts, and furniture collection. Within the materials dating from the period of NCSU management are extensive records from research conducted on the property and the Penn family.

Named for the chinquapin, a dwarf chestnut tree, Chinqua-Penn was built by the Penns during the 1920s. The large house reflected their lifestyle of entertaining and traveling, and it showcased the art and furniture they collected from around the world. The plantation's grounds evolved into an exotic horticulture collection of both native and imported plants.

Contact Information:
Special Collections Research Center
NCSU Libraries
Campus Box 7111
Raleigh, North Carolina
27695-7111 USA
Phone: (919) 515-2273
Fax: (919) 513-1787
URL: http://www.lib.ncsu.edu/specialcollections/
Web Contact Form
Processed by
Unprocessed
Encoded by
Steven Mandeville-Gamble, 2006 March 17

Descriptive Summary

Repository

North Carolina State University Libraries, Special Collections Research Center

Creator

North Carolina State University, Office of Finance and Business.

Title

Chinqua-Penn Plantation Records, 1890-2005

Call Number

UA 003.011

Extent

155 linear feet, 91 cartons, 22 flat boxes, 2 oversize boxes

Location

For current information on the location of these materials, please consult the Special Collections Research Center Reference Staff.

Language of Material

English

Information for Users

Restrictions to Access

This collection has restricted access. Please consult the Special Collections Research Center Reference Staff for more information.
Acquisitions Information

Transferred from Office of Finance and Business.
Preferred Citation

[Identification of item], Chinqua-Penn Plantation Records, Special Collections Research Center, North Carolina State University Libraries, Raleigh, NC
Copyright Notice

The nature of the NCSU Libraries' Special Collections means that copyright or other information about restrictions may be difficult or even impossible to determine despite reasonable efforts. The NCSU Libraries claims only physical ownership of most Special Collections materials.

The materials from our collections are made available for use in research, teaching, and private study, pursuant to U.S. Copyright law. The user must assume full responsibility for any use of the materials, including but not limited to, infringement of copyright and publication rights of reproduced materials. Any materials used for academic research or otherwise should be fully credited with the source.
Proccessing Information

Processed by Unprocessed

Encoded by Steven Mandeville-Gamble, 2006 March 17

Historical Note


Named for the chinquapin, a dwarf chestnut tree, Chinqua-Penn was built by the Penns during the 1920s. The large house reflected their lifestyle of entertaining and traveling, and it showcased the art and furniture they collected from around the world. The plantation's grounds evolved into an exotic horticulture collection of both native and imported plants.

Scope and Content Note


The Chinqua-Penn Archives contains the papers of the Penn family (dated approximately 1900-1965) as well as the records of the management of the property by UNC-Greensboro and NCSU (dated 1965-2003). Contained within the archives are correspondence, financial records, property and animal records, architectural drawings, photographs, audio-visual materials, newspaper clippings, publicity releases, and an inventory of the art, artifacts, and furniture collection. Within the materials dating from the period of NCSU management are extensive records from research conducted on the property and the Penn family.

Organization of the Collection


Collection is unprocessed. Materials are in the original order in which they were received.

Online Catalog Terms


The following terms have been used to index the guide to the collection in the NCSU Library's online catalog.

Individuals

  • Penn, Thomas Jefferson
  • Penn, Beatrice Schoellkopf

Topics

  • College facilities--North Carolina--Raleigh.
  • Museums--North Carolina

Detailed Description of the Collection


  • UA 003.011 Series 01:Penn Family Papers, 1900-1959


    linear feet,



    • Correspondence, Misc., 1925 - 1929
      (Preservation issues?)       		[UA 003.011 Carton 1]
    • Financial Series (?), 1930-1945
      (Preservation issues?)       		[UA 003.011 Carton 2]
    • Betsey Penn Estate, B. P. Investments
      (Preservation issues?)       		[UA 003.011 Carton 3]
    • floor plans and elevations, 1920 - 1929
      Flat File Drawer 3
      		 [UA 003.011 Flat Box 3]
    • Genevieve Penn Estate
      (Preservation issues?)       		[UA 003.011 Carton 4]
    • Stocks and Bonds by Name, A -L
      (Preservation issues?)       		[UA 003.011 Carton 5]
    • Rockingham Investment Company, 1925-1934
      (Preservation issues?)       		[UA 003.011 Carton 6]
    • Animal Records
      (Preservation issues?)       		[UA 003.011 Carton 7]
    • Cash and Expense Journals
      (Preservation issues?)       		[UA 003.011 Carton 8]
    • Betsey Penn Financial, 1913 -
      (Preservation issues?)       		[UA 003.011 Carton 9]
    • Individually numbered blueprints: floor plans, elevations, site plans, 1923 - 1928
      Flat File Drawer 9
      		 [UA 003.011 Flat Box 9]
    • Cancelled Checks and Bank Statements, Mrs. Penn, 1947 - 1949
      (Preservation issues?)       		[UA 003.011 Carton 10]
    • Cancelled Checks and Bank Statements, Mr. And Mrs. Penn, 1940 - 1944
      (Preservation issues?)       		[UA 003.011 Carton 11]
    • Cancelled Checks and Bank Statements, Mrs. Penn, 1950 - 1951
      (Preservation issues?)       		[UA 003.011 Carton 12]
    • Bond Investment Journals
      (Preservation issues?)       		[UA 003.011 Carton 13]
    • Jeff Penn Bonds
      (Preservation issues?)       		[UA 003.011 Carton 14]
    • Unlabelled box
      (Preservation issues?)       		[UA 003.011 Carton 15]
    • Genevieve vom Berge, Three Account Ledgers, 1908 - 1915 [UA 003.011 Carton 16]
    • Stocks and Bonds by Name, M - Z [UA 003.011 Carton 17]
    • Correspondence, Financial, 1920 - 1928 [UA 003.011 Carton 18]
    • Cancelled Checks and Bank Statements, Mr. And Mrs. Penn, 1925 - 1939 [UA 003.011 Carton 20]
    • Financial, 1920s - 1930s [UA 003.011 Carton 21]
    • Genevieve Penn Estate Paper, 1920 - [UA 003.011 Carton 22]
    • Henry vom Berge Trust, etc., 1921 - 1927 [UA 003.011 Carton 23]
    • Community Chest Ledger, Journals, Records, 1927 - 1954 [UA 003.011 Carton 24]
    • Annie Spencer Penn Death
      2 documents cases in 1 record storage carton       		[UA 003.011 Carton 25]
    • Spencer Schoelkopf Penn, 1921 [UA 003.011 Carton 25]
    • Mrs. Jefferson Penn: Baggage Tags, Postcards, Mailing Labels, Singer Sewing Machine Booklet, 1959
      (2 documents cases in 1 record storage carton)       		[UA 003.011 Carton 26]
    • Papers from File Box M - 107; Correspondence of Chinqua-Penn Farms; Dairy Pedegrees, 1928 - 1929 [UA 003.011 Carton 26]
    • Spencer Place, 1940 - 1942
      (2 documents cases in 1 record storage carton)       		[UA 003.011 Carton 27]
    • Genevieve Penn Memorial Hospital, 1919 - 1922 [UA 003.011 Carton 27]
    • Post 8 Flagg & Guaranty Trust; Henry and Genevieve vm Berge Penn, 1925 - 1927
      (2 documents cases in 1 record storage carton)       		[UA 003.011 Carton 28]
    • Chinqua-Penn Appraisal Report, 1958 [UA 003.011 Carton 28]
    • Chinqua-Penn Correspondence; S H Blackmore & Insurance, 1925 - 1929
      (2 documents cases in 1 record storage carton)       		[UA 003.011 Carton 29]
    • Shipments, 1925 [UA 003.011 Carton 29]
    • W. P. Francis Contract, 1925 - 1926
      (2 documents cases in 1 record storage carton)       		[UA 003.011 Carton 30]
    • Cancelled Checks and Bank Statements, Genevieve Penn Estate and Henry vom Berge [UA 003.011 Carton 30]
    • Guaranty Trust Company, 1928
      (2 documents cases in 1 record storage carton)       		[UA 003.011 Carton 31]
    • Files from document case, Animal Records [UA 003.011 Carton 31]
    • Blackmore Files, 1940 - 1943
      (2 documents cases in 1 record storage carton)       		[UA 003.011 Carton 32]
    • Bonds by Name [UA 003.011 Carton 32]
    • A few photographs [UA 003.011 Carton 34]
    • Photo Album [UA 003.011 Carton 35]
    • Thomas Jefferson Penn Funeral Guest Book [UA 003.011 Carton 37]
    • farm & horticultural files, 1921-1961 [UA 003.011 Carton 49]
    • Jefferson Penn Trust [UA 003.011 Carton 50]
    • Original 16 mm film and videotape copies
      from a closet       		[UA 003.011 Carton 55]
    • Beatrice Schoelkopf scrapbook; Penn and Schoelkopf family photos, 1900 - 1905
      (2 document cases in 1 record storage carton)       		[UA 003.011 Carton 57]
    • Photo album, scrapbook of UNC presentation, 1950 - 1959 [UA 003.011 Carton 73]
    • Jeff Penn scrapbook, typewritten writings, scrapbooks [UA 003.011 Flat Box 98]
    • Snow scrapbook, Schoelkopf photo album, Betsey Penn's School Annual, Hostess Handbook, Gluck &Fraser volumes, 1934 - 1959 [UA 003.011 Flat Box 99]
    • Penn Travel Scrapbooks [UA 003.011 Flat Box 101]
    • Unidentified bride photo in a fancy frame, 1940 - 1959 (?) [UA 003.011 Flat Box 102]

    [Return to Descriptive Summary]


  • UA 003.011 Series 02:NCSU Management Records, 1959-2004


    linear feet,



    • William Rakes photo album, Fred Coates audiotape, small plaque for clocktower rededication, 1970 - 1990
      Flat File Drawer 4
      		 [UA 003.011 Flat Box 4]
    • Chinqua-Penn Phase III floor plans, elevations, and sections, 1980 - 1989 (?)
      Flat File Drawer 6
      		 [UA 003.011 Flat Box 6]
    • Chinqua-Penn Phase II schematic design plans, 1980 - 1989 (?)
      Flat File Drawer 7
      		 [UA 003.011 Flat Box 7]
    • Chinqua-Penn Phase II working drawings, 1980 - 1989 (?)
      Flat File Drawer 8
      		 [UA 003.011 Flat Box 8]
    • Floor plans and elevations (mostly from Pagoda restoration), 1987 - 1994
      Flat File Drawer 10
      		 [UA 003.011 Flat Box 10]
    • Miscellaneous Items, Audio Recordings [UA 003.011 Carton 19]
    • Card Files: Chronological List, Names List, Topical List, 1800 - 1991
      (2 card file boxes in 1 record storage carton)       		[UA 003.011 Carton 33]
    • Misc.: Annual Reports, Archives Activity Log Book, research (clippings and articles), 1996 - 2002 (?) [UA 003.011 Carton 34]
    • Chinqua-Penn Donor List, Binder of research on Penn family, Inventory of Artifacts, Photo album of property, 1996 - 2002 [UA 003.011 Carton 35]
    • Binders: School Tours, Inventory of Artifacts, 1996 [UA 003.011 Carton 36]
    • Room Descriptions, Contact Lists, Research files on family and property [UA 003.011 Carton 37]
    • Administrative Files, Volunteer Files (?), 1990s [UA 003.011 Carton 38]
    • Lefler System subj. files: B-O [UA 003.011 Carton 39]
    • Lefler System subj. files: O-T; object files [UA 003.011 Carton 40]
    • object files; room files [UA 003.011 Carton 41]
    • outdoor files; photographs of the grounds; inventories/appraisals [UA 003.011 Carton 42]
    • inventories/appraisals; family and other subj. files: A-B [UA 003.011 Carton 43]
    • family and other subj. files: C-V [UA 003.011 Carton 44]
    • family and other subj. files: W-Z; lodge & house chrono files: 1914-1924 [UA 003.011 Carton 45]
    • lodge & house chrono files: 1925-1926 (note: 1927-1958 are missing) [UA 003.011 Carton 46]
    • lodge & house chrono files: 1959-1992 [UA 003.011 Carton 47]
    • lodge & house chrono files: 1993-present [UA 003.011 Carton 48]
    • instruction book, slides [UA 003.011 Carton 50]
    • public relations binder; museum curatorial files [UA 003.011 Carton 51]
    • museum curatorial files; historical files; videos [UA 003.011 Carton 52]
    • house & grounds "xerox files;" family tree; log books; facilities; writings; furniture files [UA 003.011 Carton 53]
    • museum operations [UA 003.011 Carton 54]
    • Videotape [UA 003.011 Carton 56]
    • Chinqua-Penn appraisal and inventory; Schoelkopf scrapbook, 1940 - 1959 [UA 003.011 Carton 57]
    • Photographs and negatives of Chinqua-Penn, gardens & events; 4-H Center; House Opening, 1959 - 1997
      (Dates also cover UNC-G management)       		[UA 003.011 Carton 58]
    • clippings & publicity [UA 003.011 Carton 59]
    • clippings & publicity; photographs [UA 003.011 Carton 60]
    • clippings & publicity; conferences (?) [UA 003.011 Carton 61]
    • volunteers [UA 003.011 Carton 62]
    • operations; photographs [UA 003.011 Carton 63]
    • desk files [UA 003.011 Carton 64]
    • daily cash receipts [UA 003.011 Carton 65]
    • organ; art; board files; annual reports; teaching materials; miscellaneous items [UA 003.011 Carton 66]
    • financial information; curatorial files; inventories; accession files; administrative files [UA 003.011 Carton 67]
    • historical subj. files [UA 003.011 Carton 68]
    • historical subj. files [UA 003.011 Carton 69]
    • Misc. photos and sketches, Theater record, Deager Tower Chimes Music Book [UA 003.011 Carton 70]
    • Stock photo albums, 1994 - 1996 [UA 003.011 Carton 71]
    • Photo albums, 1996 - 1997 [UA 003.011 Carton 72]
    • 2 notebooks of slides, notebook on family research, 1990 - 1999 [UA 003.011 Carton 73]
    • Albums of slides; presentations [UA 003.011 Carton 74]
    • Videotapes, slides, audiotape, photos (loose and in albums), 1980 - 1999 [UA 003.011 Carton 75]
    • Photos, guides to photos (?), 1980 - 1999 [UA 003.011 Carton 76]
    • Photos and slides, 1980 - 1999 [UA 003.011 Carton 77]
    • Photos, log of repairs, 1980 - 1999, 2003 [UA 003.011 Carton 78]
    • Photos, computer disks (3.5" and Zip) [UA 003.011 Carton 79]
    • Photos and slides, 2000 - 2003 (?)
      2 smaller boxes in record 1 record storage carton       		[UA 003.011 Carton 80]
    • Photos in boxes and albums (probably for inventory) [UA 003.011 Carton 81]
    • archival management; grants [UA 003.011 Carton 82]
    • library inventory sheets [UA 003.011 Carton 83]
    • exhibit files; website; News & Record inserts [UA 003.011 Carton 84]
    • tours; collections; surveys [UA 003.011 Carton 85]
    • brochures; appraisals; archival management; copy of card file [UA 003.011 Carton 86]
    • financial information; grounds; exhibitions; inventories; correspondence , 2002 [UA 003.011 Carton 87]
    • room files; publicity; correspondence; inventory; guest register [UA 003.011 Carton 88]
    • education committee; video script; Libby Cole files; photographs [UA 003.011 Carton 89]
    • Libby Cole files
      found many dead insects in this part of the collection -- consult with preservation)       		[UA 003.011 Carton 90]
    • photograph & video info; preservation; miscellaneous management files [UA 003.011 Carton 91]
    • Photo inventories, photocopies, photo research [UA 003.011 Flat Box 97]
    • Very large and framed map of Chinqua-Penn property, 1960 - 1969
      These are by the "east" flat files, not the Chinqua-Penn flat files.

    [Return to Descriptive Summary]


  • UA 003.011 Series 03:Mixed Records, 1890-1999


    linear feet,



    • fire alarm schematics, plant site plan, Chinqua-Penn logo, misc. drawings and floor plans, 1990 - 1999 (?)
      Flat File Drawer 1
      		 [UA 003.011 Flat Box 1]
    • Floor plans, map, "Reidsville Review", 1929 - 1990 (?)
      Flat File Drawer 2
      		 [UA 003.011 Flat Box 2]
    • Survey drawings, 1899 - 1987
      Flat File Drawer 5
      		 [UA 003.011 Flat Box 5]
    • Misc. rolled drawings, floor plans, maps. Etc.
      These have been put on a shelf above boxes 92-103
      		 [UA 003.011 Oversize Box 25]
    • Large recent photographs, photos and scrapbooks (family research), 1890 - 1930 (?), 1980 - 1999 [UA 003.011 Flat Box 92]
    • Large recent photographs, photos and scrapbooks (family research), 1890 - 1930 (?), 1980 - 1999 [UA 003.011 Flat Box 93]
    • Large recent photographs, photos and scrapbooks (family research), 1890 - 1930 (?), 1980 - 1999 [UA 003.011 Flat Box 94]
    • Large recent photographs, photos and scrapbooks (family research), 1890 - 1930 (?), 1980 - 1999 [UA 003.011 Flat Box 95]
    • Large recent photographs, photos and scrapbooks (family research), 1890 - 1930 (?), 1980 - 1999 [UA 003.011 Flat Box 96]
    • Bride's Book, Penn Marriage Scrapbook, Chinqua-Penn Charter Members, 1905, 1923, 1980 -1999 [UA 003.011 Flat Box 100]
    • Photographs and misc. flat items [UA 003.011 Flat Box 103]
    • Color Glass Plate Lantern Slides, depicting scenes in Japan, Hawaii, California, Panama, and Cuba, 1920-1929 [UA 003.011 Box 104]

    [Return to Descriptive Summary]