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Special Collections Research Center

Research Services

Access to Materials
Use of Materials
Research Assistance
Duplication Services
Citation of Manuscripts and Archives
Copyright
Rules and Regulations


Access to Materials

Materials are stored off-site and may not be available for immediate access

All researchers are welcome to use Special Collections materials regardless of their affiliation with NC State University. All patrons are required to fill out a registration form and provide picture identification, such as a driver's license, passport, student identification card, etc.

Finding aids and guides to the collections are available online through a web search or via browsing our collections by topic, by call number, or by title.

In order to view Special Collections material researchers need to request the items in advance. It takes 24-48 hours to retrieve most items from our off-site storage facilities. Requests can be made in person, online, by telephone, and by US mail.


back to topUse of Materials

The items located in the SCRC are unique, fragile, and irreplaceable. Special Collections materials do not circulate and can not leave the SCRC reading room.

Staff is on hand to assist researchers with the proper handling of collection material. Gloves, book cradles and weights will be provided as needed.

Use of the materials is subject to the Rules and Regulations as listed below.


back to topResearch Assistance

The staff of the SCRC is available to assist researchers in their work. We can provide collection overviews, instruction on how to locate materials in the collection, and answers to basic research questions.

For in depth queries we recommend that researchers visit the SCRC and make arrangements to view materials that will assist in their project.

Research inquiries are accepted in person, online, by telephone, and by US mail.

 


back to topDuplication Services [price list]

The Special Collections Research Center is able to make photocopies and scans of material in its holdings for both research and publication purposes.

Please note that duplications are not available of the following:

  • material too fragile to lie flat on a scanner or photocopier
  • material too large to fit safely on a scanner or photocopier
  • items from the Faculty Publications collection
  • personal items belonging to patrons or other items not from the holdings of the Special Collections Research Center
To request duplication of material held by the Special Collections Research Center, please fill out a Reproduction Request form and mail or fax it to:

Special Collections Research Center
Reproduction Request
NCSU Libraries
2205 Hillsborough Street
Box 7111
Raleigh, NC 27695-7111
fax: 919.513.1787

Duplication Guidelines

  • All photocopies and scans are made by Special Collections staff.
  • Due to the fragile nature of some of our materials, there may be some restrictions on the copying of fragile or bound items.
  • Requests for photocopies are processed daily, and orders are ready the same day or the following day depending on the amount of material to be copied. Requests for scans, photographic prints or negatives are processed once a week. Orders are ready the following week and can be picked up in person or mailed directly.
  • Oversized copies for such wide format items as architectural drawings, blueprints and maps are available.
  • Researchers assume all responsibilities for copyright in the duplication of manuscript and archival materials.

Publication or Broadcast

  • Any use beyond Personal, Research or classroom use requires the completion of the permissions section of the Reproduction Request forms
  • Permission must be reviewed by the NCSU Libraries Copyright & Digital Scholarship Center before the reproductions will be delivered
  • Researchers assume all responsibilities for copyright in the use of manuscript and archival materials.
  • The Center requires that acknowledgement be provided using the citation format below.
  • If NC State is the copyright holder, permission must be granted by the Special Assistant to the Provost for Copyright Administration.

Payment

  • The Center collects cash or check made out to NCSU Libraries. Credit cards are not accepted
  • Please see our price list for reproduction services, including use fees.

 


back to topCitation of Manuscripts and Archives

In order for other researchers to use and verify your research, it is important to cite exactly where you obtained your information. The following examples are meant as a guide for citing information from the NCSU Libraries Archives or Manuscripts collections.

For bibliographic citations from the University Archives:
Chancellor's Office, University Archives, North Carolina State University Libraries, Raleigh, North Carolina.
For bibliographic citations from the Manuscripts Collection:
Zeno P. Metcalf Papers, Special Collections Research Center, North Carolina State University Libraries, Raleigh, North Carolina.
For footnote citations from the University Archives:
From James B. Shea, Jr. to James T. Caldwell, 27 May 1964, in Chancellor's Office, Correspondence, "Research Triangle" Folder, UA # 2.1.114, University Archives, North Carolina State University Libraries, Raleigh, North Carolina.
For footnote citations from the Manuscripts Collection:
From Zeno P. Metcalf to Frank Porter Graham, 23 October 1934, in the Zeno P. Metcalf Papers, MC # 220.0.3, Special Collections Research Center, North Carolina State University Libraries, Raleigh, North Carolina.

back to topCopyright

  • The nature of the NCSU Libraries' Special Collections means that copyright or other information about restrictions may be difficult or even impossible to determine despite reasonable efforts. The NCSU Libraries claims only physical ownership of most Special Collections materials.
  • The materials from our collections are made available for use in research, teaching, and private study, pursuant to U.S. Copyright law. The user must assume full responsibility for any use of the materials, including but not limited to, infringement of copyright and publication rights of reproduced materials. Any materials used for academic research or otherwise should be fully credited with the source.
  • Providing reproductions does not constitute permission to publish or reproduce images in print or electronic form.
  • If NC State is the copyright holder, permission must be granted by the Director, Digital Scholarship and Publishing.

back to topRules and Regulations

Due to the rare or unique nature of the materials held in the Special Collections Research Center, we have rules and regulations which are more stringent than those of the library in general. A few of these include:

  • No food, drink, or chewing gum is permitted in the Special Collections Reading Room.
  • Pencils are the only writing implements allowed in the Reading Room. No pens or permanent markers of any sort may be used while working with Special Collections materials.
  • Researchers may not have their backpacks or bags in the Reading Room. A locker will be provided for Researchers to place their personal belongings.
  • Laptop computers ARE allowed in the Reading Room.