Funding Agency Guidelines

In 2013 the White House Office of Science & Technology Policy (OSTP) released a memo directing federal agencies (those with more than $100M in R&D expenditures) to make both articles and data supported by federally funded research freely available to the public within one year of publication. The Libraries can help you write and implement your data management plan to meet these requirements.

Start by reviewing requirements of some of the main US federal agencies below.  Create ready-to-use data management plans for specific funding agencies using the DMPToolContact us for help at any point.

The following agencies are not subject to the OSTP memo, but still have a data policy:

Agency for Healthcare Research & Quality (AHRQ)

AHRQ's plan (Feb 2015)

Key points:

  • Effective Dates: February 2015 (for articles), October 2015 (for data).
  • Papers to be deposited in PubMed Central and made publicly accessible after an embargo period of no more than 12 months after publication.
  • Datasets will be deposited in an as of yet unnamed commercial repository.
  • Data management plan required.

Centers for Disease Control and Prevention (CDC)

CDC's plan (Feb 2015)

Key points:

  • Effective dates: February 2015 (for articles), June 2015 (for data)
  • Manuscripts based on CDC-funded research accepted on or after July 15, 2013 should be submitted through the National Institutes of Health Manuscript Submission (NIHMS) system.
  • Storage and access will be handled through the CDC Stacks digital repository.
  • Peer-reviewed publications will also be made available through PubMed Central.
  • Researchers must provide a data management plan. Compliance with data management plans will be monitored.
  • Researchers must make any data underlying their peer-reviewed publications freely available in public repositories at publication unless the data are non-research data, have already been released, or fall into a few exempted categories.
  • All data sets must come with a minimum set of metadata elements.
  • The costs of sharing and managing data can be included in the funds requested in applications.

Department of Defense (DOD)

DOD’s Plan (Feb 2015)

Key points:

  • Effective dates:  Oct 2016 (articles), Oct 2017 (data)
  • Authors are required to upload their final accepted peer-reviewed journal manuscripts (or the final published article, if the author has sufficient rights) to the Defense Technical Information Center (DTIC) at the time of manuscript acceptance.
  • Articles will be available no later than 12 months following publication.
  • Researchers must provide a DMP. Digitally formatted scientific data sets should be stored and publicly accessible to search, retrieve, and analyze; publicly releasable primary data, samples, and other supporting materials created or gathered in the course of work should be publicly accessible at no more than incremental cost and within a reasonable time.
  • Data underlying a DID-funded journal publication must be made freely available when the article is first published.
  • Metadata for each data set, including subject, characteristics, and location, will be shared via DTIC’s DoD data set catalog.
  • Data may be preserved and shared via disciplinary, institutional, or generic repositories.
  • The costs of sharing and managing data can be included in the funds requested in applications.

Department of Energy (DOE)

DOE’s Plan (July 2014) | DOE-wide Policy (Sept 2015) | FAQs

Key points:

  • Effective dates:  Oct 2014 (for articles), Oct 2015 (for DMPs),  2018 TBD (for data)
  • All DOE-funded authors must submit their accepted manuscript -- or a link to a publicly accessible, full-text version of the accepted manuscript available in an institutional repository -- to OSTI. Submission of accepted manuscripts is done through the E-Link System.
  • Journal articles and accepted manuscripts resulting from DOE funding will be accessible through DOE PAGES (Public Access Gateway for Energy and Science).
  • All proposals submitted to the DOE Office of Science for research funding must include a Data Management Plan (DMP). A list of elements to include in a DMP, requirements for specific program offices, and additional guidance are provided in the DOE’s Statement on Digital Data Management. Other DOE Offices will require data management plans by no later than October 1, 2015.
  • DMPs should provide a plan for making all research data displayed in publications resulting from the proposed research open, machine-readable, and digitally accessible to the public at the time of publication.
  • Researchers are encouraged to deposit data in existing community or institutional repositories or to submit these data to the article publisher as supplemental information.

Department of Transportation (DOT)

DOT's plan

Key points:

  • Still in development.

Food and Drug Administration (FDA)

FDA's plan (Feb 2015)

Key points:

  • Effective dates: Oct 2015 (for articles, data, and DMPs)
  • Peer-reviewed articles accepted on or after October 1, 2015 should be made available in an FDA-designated scientific article repository within 12 months after publication, and article metadata should be made available immediately in an FDA-designated repository.
  • Researchers may submit final, peer-reviewed versions of their articles into PubMed Central (PMC) via the NIH Manuscript Submission System (NIHMS).
  • FDA requires that data management plans (DMPs) be developed and followed by both intramural and extramural researchers.
  • FDA expects researchers to make datasets publicly accessible in discipline specific data repositories, wherever available, upon publication of their findings in a peer-reviewed article.
  • The developed agency policies will expressly allow extramural researchers to include planned data management costs in their proposals.
  • Failure to comply with the publication access and data management requirements—including the periodic reporting requirements―may serve as grounds to terminate the contract or cancel the grant.

National Aeronautics and Space Administration (NASA)

NASA's plan (Nov 2014)

Key points:

  • Effective dates: Oct 2015 (for articles, data, and DMPs)
  • For data, NASA plans to develop an inventory/catalog of data resulting from NASA funding.  NASA is also exploring the development of a research data commons for storing and sharing data, but nothing specific at this point.
  • For publications, NASA plans to provide a NASA-branded portal to the PubMed Central full-text article repository (developed by the NIH) to be used to support public access to NASA-funded research publications.

National Endowment for the Arts (NEH) Office of Digital Humanities

The NEH requires applicants for grants administered by its Office of Digital Humanities to submit data management plans (no more than 2 pages) with their proposals.

National Institutes of Health (NIH)

Investigators submitting an NIH application seeking $500,000 or more in direct costs in any single year are expected to include a plan for data sharing or state why data sharing is not possible.

NIH Public Access Mandate (for publications): NCSU subject librarians and the CDSC are here to help you achieve compliance with the mandate to make research publications related to your NIH funding available through PubMed Central.

National Institute of Standards and Technology (NIST)

NIST's plan (April 2015) | NIST Open Data Strategy

Key points:

  • Effective dates: Oct 2015 (for articles and data)
  • For publications, NIST plans to provide a NIST-branded portal to the PubMed Central full-text article repository (developed by the NIH) to be used to support public access to NIST-funded research publications.
  • As of October 2014, data management plans (DMPs) are required for all NIST-funded research.
  • Data should be deposited in a repository as described in the data management plan.
  • Under the guidance provided in the Project Open Data component of OMB memorandum M-13-13, metadata for existing data should conform to specific standards and be submitted to the NIST Enterprise Data Inventory (EDI).

National Oceanic and Atmospheric Administration (NOAA)

NOAA's plan (Feb 2015) 

Key points:

  • Effective dates: Jan 2016 (for articles and data)
  • Requires that final peer reviewed manuscripts be submitted to NOAA repository for sharing within 12 months.
  • The Data Management Plan (DMP) should include a repository where the data will be deposited, which may include existing NOAA data centers.
  • Data must be made available with article publication for supporting data, or within one year of collection for other data.

National Science Foundation (NSF)

NSF's plan (March 2015)  | FAQs

Key points:

  • Effective dates: Jan 2016 (for articles and data)
  • Requires that either the version of record or the final accepted manuscript in peer-reviewed scholarly journals and papers in juried conference proceedings or transactions must be deposited in a public access compliant repository designated by NSF (initially this will be DOE PAGES repository)
  • NSF’s Data Management Plan (DMP) requirement remains unchanged (effective Jan 2011), however the Public Access plan reinforces that "Data that underlie the findings reported in a journal article or conference paper should be deposited in accordance with the policies of the publication and according to the procedures laid out in the DMP included in the proposal that led to the award on which the research is based. In the future, NSF will explore whether all data underlying published findings can be made available at the time of publication."

US Agency for International Development (USAID)

USAID's plan (Oct 2014)

Key points:

US Department of Agriculture (USDA)

USDA's plan (Nov 2014)

Key points:

  • Effective January 1, 2016, USDA/NIFA grantees will be required to deposit final, peer-reviewed manuscripts in the USDA public access archive system, PubAg. The Implementation Plan states, “The USDA will ensure easy search and download of scholarly publications resulting from USDA funds without charge no later than 12 months following publication.
  • Effective January 1, 2016, USDA/NIFA research program requests for applications will begin to require data management plans as part of new proposals. The authors of the Implementation Plan noted that since “public access to federally supported research data is a new concept for many researchers," a focus on outreach, education, and training is essential.
  • Implementation is already underway and will be completed in 2017.

US Geological Survey (USGS)

USGS's plan (Feb 2015)

Key points:

  • Each research project work plan must include a Data Management Plan (DMP) describing standards and intended actions for acquiring, processing, analyzing, preserving, publishing/sharing, describing, managing quality, backing up, and securing the data holdings.
  • All research data displayed in publications resulting from the proposed research must be made open, machine-readable, and digitally accessible to the public at the time of publication. Guidance is available on the USGS Data Management website.
  • Data published or released to the public must receive approval before release unless that data is preliminary or provisional. Guidance is available on the USGS Data Management website.
  • Approved data must be assigned a persistent identifier, specifically a Digital Object Identifier (DOI) from the USGS registration agent, and be accompanied by a recommended citation.
  • Associated memoranda have been issued related to metadata, data approval and release, and preservation requirements.
  • Full guidance and procedures supporting the interim policy are available at the USGS Data Management website.

More Info on Funding Agencies and Their Data Management Policies: