Funding Agency Guidelines

In 2013 the White House Office of Science & Technology Policy (OSTP) released a memo directing federal agencies (those with more than $100M in R&D expenditures) to make both articles and data supported by federally funded research freely available to the public within one year of publication. The Libraries can help you write and implement your data management plan to meet these requirements.

Start by reviewing requirements of some of the main US federal agencies below.  Create ready-to-use data management plans for specific funding agencies using the DMPToolContact us for help at any point.

The following agencies are not subject to the OSTP memo, but still have a data policy:

Agency for Healthcare Research & Quality (AHRQ)

AHRQ's plan (Feb 2015)

Key points:

  • Effective Dates: February 2015 (for articles), October 2015 (for data).
  • Papers to be deposited in PubMed Central and made publicly accessible after an embargo period of no more than 12 months after publication.
  • Datasets will be deposited in an as of yet unnamed commercial repository.
  • Data management plan required.

Centers for Disease Control and Prevention (CDC)

CDC's plan (Feb 2015)

Key points:

  • Effective dates: July 2013 (for articles), October 2015 (for DMPs)
  • Manuscripts based on CDC-funded research accepted on or after July 15, 2013 should be submitted through the National Institutes of Health Manuscript Submission (NIHMS) system.
  • Storage and access will be handled through the CDC Stacks digital repository.
  • Peer-reviewed publications will also be made available through PubMed Central.
  • Researchers must provide a data management plan. Compliance with data management plans will be monitored.
  • Researchers must make any data underlying their peer-reviewed publications freely available in public repositories at publication unless the data are non-research data, have already been released, or fall into a few exempted categories.
  • All data sets must come with a minimum set of metadata elements.
  • The costs of sharing and managing data can be included in the funds requested in applications.

Department of Defense (DoD)

DOD’s Plan (Feb 2015) | DoD issued a public access plan (Feb 2015), but no policy has been set.  Compare current to future plans.

Key points:

  • Effective dates:  TBD, Proposed for Oct 2016 (articles), Oct 2017 (data)
  • Authors will be required to upload their final accepted peer-reviewed journal manuscripts (or the final published article, if the author has sufficient rights) to the Defense Technical Information Center (DTIC) at the time of manuscript acceptance.
  • Articles should be available no later than 12 months following publication.
  • Publicly shareable data underlying a DoD-funded journal publication must be made freely available when the article is first published.
  • Researchers will be required to provide a DMP. Digitally formatted scientific data sets should be stored and publicly accessible to search, retrieve, and analyze; publicly releasable primary data, samples, and other supporting materials created or gathered in the course of work should be publicly accessible at no more than incremental cost and within a reasonable time.
  • Metadata should include, at a minimum, the Project Open Data common core metadata schema. Metadata for each data set, including subject, characteristics, and location, will be shared via DTIC’s DoD data set catalog.
  • Data may be preserved and shared via disciplinary, institutional, or generic repositories.
  • The costs of sharing and managing data can be included in the funds requested in applications.

Department of Energy (DOE)

DOE Policy for Digital Research Data Management | Resources at DOE Scientific User Facilities | Suggested Elements for a Data Management Plan | FAQs

Key points:

  • Effective dates:  Oct 2014 (for articles), Oct 2015 (for DMPs),  2018 TBD (for data)
  • All DOE-funded authors must submit their accepted manuscript -- or a link to a publicly accessible, full-text version of the accepted manuscript available in an institutional repository -- to OSTI. Submission of accepted manuscripts is done through the E-Link System.
  • Journal articles and accepted manuscripts resulting from DOE funding will be accessible through DOE PAGES (Public Access Gateway for Energy and Science).
  • All proposals submitted to the DOE Office of Science for research funding must include a Data Management Plan (DMP). A list of elements to include in a DMP, requirements for specific program offices, and additional guidance are provided in the DOE’s Statement on Digital Data Management. Other DOE Offices will require data management plans by no later than October 1, 2015.
  • DMPs should provide a plan for making all research data displayed in publications resulting from the proposed research open, machine-readable, and digitally accessible to the public at the time of publication.
  • Researchers are encouraged to deposit data in existing community or institutional repositories or to submit these data to the article publisher as supplemental information.
  • DOE Data ID service: To facilitate the citation of data products, the DOE encourages the use of persistent identifiers such as Digital Object Identifiers (DOIs). In most cases, the DOE can provide DOIs free of charge for datasets resulting from DOE-funded research through its Office of Scientific and Technical Information (OSTI) DataID Service.

Department of Transportation (DOT)

DOT's plan

Key points:

  • Effective dates: Jan 2016 (for articles and data)
  • Data management plans required.
  • Requires identification of a repository for your data that is accessible by the National Transportation Library (NTL).
  • You must submit all final peer-reviewed manuscripts of publications and scientific research project written deliverables (e.g., technical reports and final reports) arising from DOT funding to the National Transportation Library (NTL).  The documents will be made publicly available after an embargo of at least 12-18 months.  

Food and Drug Administration (FDA)

FDA's plan (Feb 2015)

Key points:

  • Effective dates: Oct 2015 (for articles, data, and DMPs)
  • Peer-reviewed articles accepted on or after October 1, 2015 should be made available in an FDA-designated scientific article repository within 12 months after publication, and article metadata should be made available immediately in an FDA-designated repository.
  • Researchers may submit final, peer-reviewed versions of their articles into PubMed Central (PMC) via the NIH Manuscript Submission System (NIHMS).
  • FDA requires that data management plans (DMPs) be developed and followed by both intramural and extramural researchers.
  • FDA expects researchers to make datasets publicly accessible in discipline specific data repositories, wherever available, upon publication of their findings in a peer-reviewed article.
  • The developed agency policies will expressly allow extramural researchers to include planned data management costs in their proposals.
  • Failure to comply with the publication access and data management requirements—including the periodic reporting requirements―may serve as grounds to terminate the contract or cancel the grant.

National Aeronautics and Space Administration (NASA)

NASA's plan (Nov 2014) | FAQs | Guidance

Key points:

  • Effective dates: Oct 2015 (for articles and DMPs), Jan 2016 (for data)
  • All proposals or project plans submitted to NASA for scientific research funding will be required to include a DMP (see DMP requirements and guidance).
  • For data, NASA has developed a Data Portal—a catalog of data resulting from NASA funding. NASA's data catalog is not a repository of data, it is a registry that has information describing the dataset (i.e., metadata) and information about where and how to access the data. The public has access to the catalog and associated data free of charge. NASA is also exploring the development of a research data commons for storing and sharing data, but nothing specific at this point.
  • For publications, NASA requires publications resulting from NASA funding to be deposited into PubSpace to support public access to NASA-funded research publications. 

National Endowment for the Arts (NEH) Office of Digital Humanities

The NEH requires applicants for grants administered by its Office of Digital Humanities to submit data management plans (no more than 2 pages) with their proposals.

National Institutes of Health (NIH)

Investigators submitting an NIH application seeking $500,000 or more in direct costs in any single year are expected to include a plan for data sharing or state why data sharing is not possible.

NIH Public Access Mandate (for publications): NCSU subject librarians and the CDSC are here to help you achieve compliance with the mandate to make research publications related to your NIH funding available through PubMed Central.

National Institutes of Justice (NIJ)

  • Data Archiving Plans for NIJ Funding Applicants
  • Data sets must be submitted 90 days before the end of the project period.
  • Demonstrate your recognition that data sets resulting from your research must be submitted as grant products for archiving and have budgeted accordingly.
  • Describe how the data will be prepared and documented to allow reproduction of the project’s findings as well as future research that can extend the scientific value of the original project.

National Institute of Standards and Technology (NIST)

NIST's plan (April 2015) | NIST Open Data Strategy

Key points:

  • Effective dates: Oct 2015 (for articles and data)
  • For publications, NIST plans to provide a NIST-branded portal to the PubMed Central full-text article repository (developed by the NIH) to be used to support public access to NIST-funded research publications.
  • As of October 2014, data management plans (DMPs) are required for all NIST-funded research.
  • Data should be deposited in a repository as described in the data management plan.
  • Under the guidance provided in the Project Open Data component of OMB memorandum M-13-13, metadata for existing data should conform to specific standards and be submitted to the NIST Enterprise Data Inventory (EDI).

National Oceanic and Atmospheric Administration (NOAA)

NOAA's plan (Feb 2015) 

Key points:

  • Effective dates: Jan 2016 (for articles and data)
  • Requires that final peer reviewed manuscripts be submitted to NOAA repository for sharing within 12 months.
  • The Data Management Plan (DMP) should include a repository where the data will be deposited, which may include existing NOAA data centers.
  • Data must be made available with article publication for supporting data, or within one year of collection for other data.

National Science Foundation (NSF)

NSF's plan (Jan 2016)  | FAQs

Key points:

  • Effective dates: Jan 2016 (for articles and data)
  • Requires that either the version of record or the final accepted manuscript in peer-reviewed scholarly journals and papers in juried conference proceedings or transactions must be deposited in a public access compliant repository designated by NSF (NSF-PAR Public Access Repository)
  • NSF’s Data Management Plan (DMP) requirement remains unchanged (effective Jan 2011), however the Public Access plan reinforces that "Data that underlie the findings reported in a journal article or conference paper should be deposited in accordance with the policies of the publication and according to the procedures laid out in the DMP included in the proposal that led to the award on which the research is based. In the future, NSF will explore whether all data underlying published findings can be made available at the time of publication."

US Agency for International Development (USAID)

USAID's plan (Oct 2014)

Key points:

US Department of Agriculture (USDA)

USDA's plan (Nov 2014)

Key points:

  • Effective January 1, 2016, USDA/NIFA grantees will be required to deposit final, peer-reviewed manuscripts in the USDA public access archive system, PubAg. The Implementation Plan states, “The USDA will ensure easy search and download of scholarly publications resulting from USDA funds without charge no later than 12 months following publication.
  • Effective January 1, 2016, USDA/NIFA research program requests for applications will begin to require data management plans as part of new proposals. The authors of the Implementation Plan noted that since “public access to federally supported research data is a new concept for many researchers," a focus on outreach, education, and training is essential.
  • Implementation is already underway and will be completed in 2017.  Articles can be submitted using USDA credentials on the USDA Employee login at 

US Geological Survey (USGS)

Overview, USGS's plan (Jan 2016, rev. Mar 2016)  | FAQs

Key points:

  • Starting October 1, 2016, scholarly publications and associated unrestricted datasets resulting from USGS-funded research must be made freely available to the public. Electronic copies of publications must be made available through the USGS Publications Warehouse within one year of publication. The data used to support the research findings must be made available through the USGS Science Data Catalog immediately following data verification and approval.
  • All new research proposals must include a Data Management Plan (DMP) describing standards and intended actions for acquiring, processing, analyzing, preserving, publishing/sharing, describing, backing up, and securing the project data.
  • Research data (i.e., the digital data required to validate research findings) must be made open, machine-readable, and digitally accessible to the public by time of publication of results dependent upon that data. Guidance is available on the USGS Data Management website.
  • Data published or released to the public must receive approval before release unless that data is preliminary or provisional. Guidance is available on the USGS Data Management website.
  • Approved data must be assigned a persistent identifier, specifically a Digital Object Identifier (DOI) from the USGS registration agent, and be accompanied by a recommended citation.
  • Full guidance and procedures are available at the USGS Data Management website.

More Info on Funding Agencies and Their Data Management Policies: