Information on University Archives Holdings
The University Archives is comprised of approximately 6000 linear feet of primary source material created or collected by university staff, faculty, and administrators during the history of the university. These materials date from 1879 to the present. They include correspondence, memoranda, annual and other reports, meeting minutes, departmental reviews, pamphlets, brochures, flyers, proceedings, newsletters, manuals, newspaper clippings, budget and financial records, personnel records, organizational charts, speeches, drawings, and maps.
A broad list of holdings for the University Archives is available. A good place to start research on many aspects of NCSU history is the University Archives Reference Collection, for which a finding aid is available.
According to archival principles, the NCSU University Archives is organized by the campus units that originally created or maintained the records. The Archives is broken down into record groups, sub-groups, and series. A classification system corresponds to these divisions and facilitates access.
Record groups: These are major divisions of the Archives that correspond to the university's colleges and administrative divisions: e.g., Office of the Chancellor Records, Division of Finance and Business Records, College of Engineering Records, etc.
Record sub-groups: These are subdivisions of the record groups, and they generally correspond to departments or other campus units: e.g., Department of Civil Engineering Records, Office of the University Architect Records, etc.
Classification: The Archives staff has devised a numeric classification system based on the record groups and sub-groups, and it essentially serves as call number system to assist patrons in gaining access to the materials. For example, the number UA 105 is for the the College of Engineering Records and UA 105.011 for the Department of Civil Engineering Records.
Series: These are divisions of sub-groups. They are file units or groups of records arranged according to a file system or maintained as a unit because they result from the same filing process, function, or activity; have the same form; or otherwise have some relationship because of their creation, receipt, or use. Examples are Correspondence Files and Personnel Files.
Finding AidsBecause the University Archives is stored in closed stack ranges, so patrons cannot browse the collections. Instead, they can look at finding aids that list the contents of the record groups, sub-groups, and boxes. Materials with web-accessible finding aids are indicated in the list of holdings. The staff of the University Archives is in the process of adding more finding aids to this web site, but the finding aids to many record groups and sub-groups are only available in the reading room of the Special Collections Research Center. Please contact the Center if you have questions about materials for which there are not finding aids on this web site. do not yet
Special Record Groups
There are four record groups in the University Archives that were created by the archival staff. These are based on record format or information content rather than office of origin. They are
The NCSU Memoribilia Collection has more than 600 three-dimensional objects related to students, faculty, and administrators and dating from throughout the university's history. The photograph collection contains approximately 275,000 images, and a project is currently underway to digitize portions of it.