McGeachy, 'NCSU Libraries Becomes NC Documents Depository', NCSU Libraries Newsletter v19n05 (March 1992)
 
_The NCSU Libraries Newsletter_
Volume 19 no. 5
March 1992
McGeachy, Jack
"NCSU Libraries Becomes NC Documents Depository"


In 1987 the North Carolina General Assembly amended G.S. 125 
to create a central clearinghouse for publications published by 
North Carolina state agencies.  The new legislation mandated 
that the North Carolina State Library located downtown 1) 
receive multiple copies of publications from state agencies, 2) 
be the official depository of all state publications, and 3) 
distribute state documents to libraries signing contracts to 
become state documents depositories.  The State Library 
slowly began building a statewide network of public and 
academic depository libraries.  In July 1991 the NCSU 
Libraries became the twenty-fifth North Carolina documents 
depository library, effective January 1992.

The Libraries elected to be a "full" paper depository.  (Other 
categories of state document depositories are microfiche, 
which receive all selections in microform; and selective, 
libraries receiving between 25 and 75 percent of the items 
available in the depository system.) The State Library will 
send to paper depository libraries a paper copy of those state 
documents received in sufficient quantities.  When the State 
Library receives fewer than ten copies of a title, it will send 
the depositories a microfiche copy.

For the most part, state documents in the Documents 
Department will be housed in a separate new collection 
arranged by North Carolina state documents classification 
number.  As part of the NCSU Libraries' obligations, the 
Cataloging Department will add NCSU's holdings symbol to 
records in OCLC, an international bibliographic database.  
All North Carolina documents will be readily searchable on 
BIS and will be barcoded for online circulation capability.

Titles from state agencies that are currently on the Libraries' 
shelving will be reviewed over a period of time.  Librarians 
using these titles will be consulted on whether a title should 
remain in its present location, or whether backfiles could be 
transferred into the separate North Carolina documents collection.

The first shipment of North Carolina documents from the State 
Library arrived in mid-January.