Friends of the Library
Friends of the Library of North Carolina State University Constitution
Article 1 - Name
The name of this Association shall be the FRIENDS OF THE LIBRARY
OF NORTH CAROLINA STATE UNIVERSITY.
Article II - Purposes
The purposes of the organization are:
A) To encourage understanding of the work of North Carolina State
University Libraries, which includes all the collections and libraries
of the University's schools and departments, and to further a realization
of the present and future importance of the library to the University's
advancement;
B) To attract to the North Carolina State University Libraries, through
gifts and bequests, new resources, including funds, books, manuscripts,
and other appropriate material beyond what the University budget can
provide.
Article III - Membership
Any person interested in the purpose of this Association may become
a member by meeting the requirements for membership as set forth in
the By-Laws.
Article IV - Officers and Board of Directors
The officers of this Association shall be a President, a Vice President/President-Elect,
an Immediate Past President, a Secretary ex-officio, who shall be
the Director of the North Carolina State University Libraries, and
a Treasurer ex-officio, who shall be the Vice Chancellor for Finance
and Business of North Carolina State University. The Vice President/President-Elect
is elected by a majority of those present and voting at the Annual
Meeting.
The Vice President shall automatically succeed to the Presidency
at the end of the President's term. In the absence of the President,
or in the event of the President's inability or refusal to act, the
Vice President shall perform the duties of the President, and, when
so acting, shall have all the powers of and be subject to all the
restrictions upon the President. The Vice President shall serve as
the chair of any committees relating to membership and shall perform
such other duties as from time-to-time may be assigned by the President
or the Board of Directors.
The Immediate Past President shall serve as the chair of the Board
Development (formerly Nominating) Committee and shall perform such
other duties as from time-to-time may be assigned by the President
or by the Board of Directors.
There shall be a board of Directors that shall consist of the above-named
officers, the Vice Chancellor of University Advancement ex-officio,
the Friends of the Library's Author-in-Residence ex-officio, and no
less than 16 and no more than 32 members elected by a majority of
those present and voting at the Annual Meeting. This Board shall manage
the affairs of the Association in the interval between Annual Meetings.
There shall be an Executive Committee of the Board of Directors that
shall have and may exercise all the powers of the Board of Directors
between meetings of the Board. The Executive Committee shall serve
as a finance committee for the Board of Directors. The actions of
the Executive Committee shall be subject to subsequent ratification
by the Board of Directors. The President, Vice President, Immediate
Past President, and the Board committee chairs of the Association
shall be the members of the Executive Committee.
There shall be an Executive Secretary of the Association, appointed
by the director of Libraries as secretary of the Board in consultation
with the Executive Committee, who shall serve at the pleasure of the
Director of Libraries. The Executive Secretary shall serve as the
Director of the Association but shall not be a member of the Board
of Directors.
The Executive Secretary shall be in charge of the principal office
of the Association and its personnel; shall conduct the Association's
administrative affairs; shall be responsible for the execution of
all orders of the Board of Directors; shall prepare an annual budget
and carry out the activities provided for in the budget as adopted
by the Director of Libraries; shall receive and be responsible for
and give receipts for moneys received, due, and payable to the Association
from any source whatsoever and deposit all such moneys in the name
of the Association in such depositories as required by the University
and North Carolina State University Foundations; shall see that all
notices are duly given in accordance with these By-Laws or as required
by law; shall keep a register of the post office address of each member,
which shall be furnished to the Executive Secretary by such member;
shall keep all minutes and issue minutes and reports as required by
the Board of Directors; and shall perform such other duties as may
be assigned by the Director of Libraries in consultation with the
Board of Directors.
Article V - Funds
All funds received by the Association shall be deposited by the Treasurer
in the Trust Fund, endowments, and other funds of North Carolina State
University Foundations. Such funds shall be kept separately and disbursed
by the North Carolina State University on the order of the Director
of the North Carolina State University Libraries, as approved by the
Board of Directors.
Article VI - Amendments
The Constitution may be amended at the Annual Meeting of the Association
by a two-thirds vote of the members present and voting upon recommendation
of the Board of Directors.
By-Laws
Article 1 - Meetings
Section 1 The Friends of the Library shall meet in the spring of
each year for the election of officers and the transaction of other
business. This shall be considered the Annual Meeting.
Section 2 A special meeting of this Association may be called at
any time by the Board of Directors and shall be called by it upon
the written request of ten members specifying the object of such meeting.
A notice of each special meeting, stating the objects for which it
was called, shall be mailed by the Secretary to each member at least
ten days in advance.
Section 3 25 members shall constitute a quorum at any meeting of
the Association.
Article II - Officers and Board of Directors
Section 1 The election of officers at the Annual Meeting shall be
by ballot or by voice vote. A majority of those present and voting
in each instance shall be necessary to election. The term of officers
so elected is one year and shall parallel the fiscal year of the Association
following the Annual Meeting at which elected.
Section 2 The officers shall have the usual powers and duties exercised
by the officers of a voluntary association. Neither the Board of Directors
nor the officers shall have any authority to borrow money or to incur
and indebtedness or liability in the name of, or on behalf of, the
Association. No member of the Board of Directors and no officers of
the Association shall act as, or be deemed to be, an agent of the
members of this Association, and no contract shall be entered into,
and no obligation shall be incurred, beyond the amount of money on
hand or in the bank after deducting therefrom, or providing for, the
total of all unpaid accounts and unpaid obligations and liabilities.
Section 3 A financial statement of the Association shall be rendered
by the Treasurer or his representative at each meeting.
Section 4 The President may call one or more meetings of the Board
of Directors during the year for the transaction of business of the
Association.
Section 5 Any vacancy in an office shall be filled for the remainder
of the term through appointment by the President.
Section 6 Directors shall be elected for terms of three years.
Article III - Membership
Membership in the organization shall be granted upon the contribution
of books or money to the North Carolina State University Libraries. Classes
of membership based on amounts of contributions shall be determined by the Board
of Directors.
Article IV - Committees
A Board Development (formerly Nominating) Committee shall be appointed
By the President. The committee shall be composed of three members (one to be the Immediate
Past President shall serve as chair) and shall be in charge of the annual nomination
and election of officers. The President may appoint such other ad hoc committees as may be desirable
in carrying out the purposes of this Association.
Article V - Amendments
These By-Laws may be amended at any meeting of the Association by
a majority vote of the members present and voting.
Adopted 6 April 1972
Amended 20 April 1978
Reformatted 9 June 1993
Amended 30 March 1994
Amended 27 September 2002
Amended 30 March 2006
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