ua102_054 Guide to the North Carolina Association of Extension 4-H Agents Records, 1971 - 1995 UA 102.054 Finding aid prepared by Processed by: Michael Watts;machine-readable finding aid created by: Michael Watts Special Collections Research Center 2006 This finding aid was produced using the Archivists' Toolkit 2009-05-22T16:42-0400 Finding aid written in English. North Carolina Association of Extension 4-H Agents Records UA 102.054 Special Collections Research Center 6.25 Linear feet 1971 - 1995 These records document the operation of the North Carolina Association of Extension 4-H Agents on a yearly basis from 1971 to 1995. These papers include lists of officers, membership rolls, minutes, newsletters, committee reports, programs, correspondence, photographs, 35mm slides, audio and video cassettes. There is also extensive information on the 47th National Conference of 4-H Agents held in Winston-Salem, North Carolina in 1993. The North Carolina Association of Extension 4-H Agents was formed in 1969 for the purpose of promoting the Cooperative Extension Service's 4-H Youth Development Program in North Carolina in conjunction with the National 4-H Association's guidelines. For current information on the location of these materials, please consult the Special Collections Research Center Reference Staff. 9 archival boxes, 1 archival half box, 4 albums North Carolina Association of Extension 4-H Agents. Restrictions to Access

This collection is open for research; access requires at least twenty-four hours advance notice.

Use of audiovisual material requires production of listening or viewing copies.

 Acquisitions Information

Transferred from the North Carolina Association of Extension 4-H Agents.

 Preferred Citation

[Identification of item], North Carolina Association of Extension 4-H Agents Records, UA 102.054, Special Collections Research Center, North Carolina State University Libraries, Raleigh, NC

 Copyright Notice

The nature of the NCSU Libraries' Special Collections means that copyright or other information about restrictions may be difficult or even impossible to determine despite reasonable efforts. The NCSU Libraries claims only physical ownership of most Special Collections materials.

The materials from our collections are made available for use in research, teaching, and private study, pursuant to U.S. Copyright law. The user must assume full responsibility for any use of the materials, including but not limited to, infringement of copyright and publication rights of reproduced materials. Any materials used for academic research or otherwise should be fully credited with the source.

 Processing Information

Processed by Michael Watts, 2006 April

Encoded by Michael Watts, 2006 April

 Confidentiality Notice

This collection may contain materials with sensitive or confidential information that is protected under federal or state right to privacy laws and regulations. Researchers are advised that the disclosure of certain information pertaining to identifiable living individuals represented in this collection without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual's private life are published that would be deemed highly offensive to a reasonable person) for which North Carolina State University assumes no responsibility.

 Historical Note

Formed in 1969 for the purpose of promoting the Agricultural Extension Service's 4-H Youth Development Program, the North Carolina Cooperative Association of Extension 4-H Agents has encouraged the profession of Extension 4-H and youth work in the state. The organization has been dedicated to the development of professional opportunitie and the exchange of ideas, methods and techniques for planning 4-H and youth development programs along with the National 4-H Association's guidelines.

 Scope and Content Note

The collection documents the operations of the North Carolina Association of Extension 4-H Agents on a yearly basis from 1971 to 1995. The papers contain a list of officers, membership rolls, minutes, newsletters, committee reports, programs, and correspondence. Slides and photographs exist, starting from 1979. Cassette tapes recorded at the 1985 annual association meeting provide audio documentation of the proceedings and, from the 1993 National Association of 4-H Extension Agents Conference held in Winston-Salem, North Carolina, there is a video production entitled, "Soaring into the 21st Century: Changes, Choices and Challenges." The organization's records also reflect North Carolina Extension 4-H agents' work in running agricultural shows, youth camps, short courses, and home demonstration competitions. This collection was formerly numbered MC 212 (MC 00212.)

 Organization of the Collection

This collection is organized into two series; Organizational Records and Media Files.

 Related Material North Carolina Cooperative Extension Service, 4-H Youth Development Records, UA 102.010 North Carolina Cooperative Extension Service, North Carolina Extension and Community Association Records, UA 102.052 North Carolina Cooperative Extension Service, North Carolina Federation of Cooperative Extension Associations Records, UA 102.053 North Carolina Cooperative Extension Service, Personnel Records UA 102.100 National Association of Extension 4-H Agents--History. North Carolina Association of Extension 4-H Agents--History. North Carolina Cooperative Extension Service--History. 4-H youth development Agricultural extension workers--North Carolina--History North Carolina Association of Extension 4-H Agents Organizational Records Series 1 1971 - 1995 4.59 archival boxes Scope and Contents note

This series contains the general organizational records of the North Carolina Association of Extension 4-H Agents with lists of officers, membership rolls, minutes, newsletters, committee reports, programs and correspondence. The series is divided into three subseries; Annual Organization Files, State Board Meeting Minutes, and material related to the 47th National Conference of 4-H Agents held in Winston-Salem North Carolina in 1993. The first two subseries are arranged chronologically.

 Annual Organization Files 1971 - 1995 Members and Minutes 1 1 1971 - 1972 Newsletters 1 2 1971 - 1972 Committee Reports 1 3 1971 - 1972 Correspondence 1 4 1971 - 1972 Programs 1 5 1971 - 1972 Minutes 1 6 1972 - 1973 Newsletters 1 7 1972 - 1973 Committee Reports 1 8 1972 - 1973 Officers and Membership 1 9 1972 - 1973 Programs 1 10 1972 - 1973 Correspondence 1 11 1972 - 1973 Officers and Membership 1 12 1973 - 1974 Minutes 1 13 1973 - 1974 Newsletters 1 14 1973 - 1974 Committee Reports 1 15 1973 - 1974 Programs 1 16 1973 - 1974 Correspondence 1 17 1973 - 1974 Officers and Minutes 1 18 1974 - 1975 Newsletters 1 19 1974 - 1975 Committee Reports 1 20 1974 - 1975 Programs 1 21 1974 - 1975 Correspondence 1 22 1974 - 1975 Organization and Membership 1 23 1975 - 1976 Minutes 1 24 1975 - 1976 Newsletters 1 25 1975 - 1976 Committee Reports 1 26 1975 - 1976 Programs and Correspondence 1 27 1975 - 1976 Officers and Membership 2 1 1976 - 1977 Minutes 2 2 1976 - 1977 Newsletters 2 3 1976 - 1977 Committee Reports 2 4 1976 - 1977 Programs 2 5 1976 - 1977 Correspondence 2 6 1976 - 1977 Officers and Minutes 2 7 1977 - 1978 Newsletters 2 8 1977 - 1978 Committee Reports 2 9 1977 - 1978 Programs 2 10 1977 - 1978 Correspondence 2 11 1977 - 1978 Officers and Minutes 2 12 1978 - 1979 Newsletters 2 13 1978 - 1979 Committee Reports 2 14 1978 - 1979 Programs 2 15 1978 - 1979 Correspondence 2 16 1978 - 1979 Officers and Membership 2 17 1979 - 1980 Minutes 2 18 1979 - 1980 Newsletters 2 19 1979 - 1980 Committee Reports 2 20 1979 - 1980 Programs 2 21 1979 - 1980 Correspondence 2 22 1979 - 1980 Officers and Minutes 2 23 1980 - 1981 Newsletters 2 24 1980 - 1981 Minutes and Committee Reports 2 25 1980 - 1981 Programs 2 26 1980 - 1981 Officers and Membership 3 1 1981 - 1982 Minutes 3 2 1981 - 1982 Newsletters 3 3 1981 - 1982 Committee Reports 3 4 1981 - 1982 Programs 3 5 1981 - 1982 Correspondence 3 6 1981 - 1982 Officers and Membership 3 7 1982 - 1983 Minutes 3 8 1982 - 1983 Newsletters 3 9 1982 - 1983 Committee Reports 3 10 1982 - 1983 Programs 3 11 1982 - 1983 Correspondence 3 12 1982 - 1983 Officers and Membership 3 13 1982 - 1983 Minutes 3 14 1983 - 1984 Newsletters 3 15 1983 - 1984 Committee Reports 3 16 1983 - 1984 Programs 3 17 1983 - 1984 Correspondence 3 18 1983 - 1984 Officers and Membership 4 1 1984 - 1985 Minutes 4 2 1984 - 1985 Newsletters 4 3 1984 - 1985 Committee Reports 4 4 1984 - 1985 Programs 4 5 1984 - 1985 Minutes 4 6 1985 - 1986 Newsletters 4 7 1985 - 1986 Officers and Membership 4 8 1986 - 1987 Minutes 4 9 1986 - 1987 Newsletters 4 10 1986 - 1987 Committee Reports 4 11 1986 - 1987 Programs 4 12 1986 - 1987 Officers and Members 5 1 1987 - 1988 Minutes 5 2 1987 - 1988 Programs 5 3 1987 - 1988 Officers and Membership 5 4 1987 - 1988 Minutes 5 5 1988 - 1989 Newsletters 5 6 1988 - 1989 Committees 5 7 1988 - 1989 Programs 5 8 1988 - 1989 Annual Report 5 9 1988 - 1989 Officers and Membership 5 10 1989 - 1990 Minutes 5 11 1989 - 1990 Newsletters 5 12 1989 - 1990 Commission Report 5 13 1989 - 1990 Programs 5 14 1989 - 1990 Annual Report 5 15 1989 - 1990 Officers and Membership 6 1 1990 - 1991 Minutes 6 2 1990 - 1991 Newsletters 6 3 1990 - 1991 Committee Reports 6 4 1990 - 1991 Programs 6 5 1990 - 1991 Officers and Minutes 6 6 1991 - 1992 Newsletters 6 7 1991 - 1992 Committee Reports 6 8 1991 - 1992 Programs 6 9 1991 - 1992 Correspondence 6 10 1991 - 1992 Officers and Membership 6 11 1992 - 1993 Membership 6 12 1992 - 1993 Minutes 6 13 1992 - 1993 Newsletters 6 14 1992 - 1993 Committee Reports 6 15 1992 - 1993 Programs 6 16 1992 - 1993 Annual Report 6 17 1992 - 1993 Officers and Membership 6 18 1993 - 1994 Minutes 6 19 1993 - 1994 Newsletters 6 20 1993 - 1994 Programs 6 21 1993 - 1994 Programs 6 22 1993 - 1994 Correspondence 6 23 1993 - 1994 Annual Report 6 24 1993 - 1994 Annual Report 7 1 1994 Officers and Members 7 2 1994 - 1995 Minutes 7 3 1994 - 1995 Newsletters 7 4 1994 - 1995 Committee Reports 7 5 1994 - 1995 Programs 7 6 1994 - 1995 Correspondence 7 7 1994 - 1995 State Board Meetings 1971 - 1992 Minutes 7 8 1971 - 1972 Minutes 7 9 1972 - 1973 Minutes 7 10 1973 - 1974 Minutes 7 11 1974 - 1975 Minutes 7 12 1975 - 1976 Minutes 7 13 1976 - 1977 Minutes 7 14 1977 - 1978 Minutes 7 15 1978 - 1979 Minutes 7 16 1979 - 1980 Minutes 7 17 1980 - 1981 Minutes 7 18 1981 - 1982 Minutes 7 19 1982 - 1983 Minutes 7 20 1983 - 1984 Minutes 7 21 1984 - 1985 Minutes 7 22 1985 - 1986 Minutes 7 23 1986 - 1987 Minutes 7 24 1987 - 1988 Minutes 7 25 1988 - 1989 Minutes 7 26 1989 - 1990 Minutes 7 27 1990 - 1991 Minutes 7 28 1991 - 1992 47th National Conference of 4-H Agents 1993 Transaction Report 7 29 1993 Summary of Finances 7 30 1993 Detailed Report 7 31 1993 Conference Schedule, Hotels, Registration List 8 1 1993 Emergency Numbers, VIPs, Guests 8 2 1993 Conflict of Interest, Policy Statement, Contracts, Liability Insurance 8 3 1993 Forms, Committees, Lase Lab Info, Helpers 8 4 1993 News and Views 8 5 1993 Operations Plan 8 6 1993 Organizational Chart and Transportation 8 7 1993 Sept. 21 - Sept. 24 8 8 1993 Sept. 25 - Sept. 29 8 9 1993 Committee Structure and Conference Sharing Session 8 10 1993 Schedules and Operations Plan 8 11 1993 Board Items, Bus.Administration, Regustration Report 8 12 1993 Exhibition Info, Conference Newsletters 8 13 1993 Plan of Action, In Service Training, Public Relations 8 14 1993 Bid Process, Evaluation, Celebration 8 15 1993 Concept Papers, Donor's List 8 16 1993 National Meeting Check Register 9 1 1993 Income Report 9 2 1993 Final Audit Reports 9 3 1993 Conference Programs 9 4 1993 Printed Materials 9 5 1993 Administrative Forum 9 6 1993 Awards and Conference Proceedings 9 7 1993 Schedule and Call for Presentations 9 8 1993 Media Files Series 2 1.75 Linear feet 1974 - 1993 6 archival boxes Scope and Contents note

Series contains a partial collection of the organization's newsletter, "Rapport" with issues from 1974 - 1987. Additionally there are annual awards banquet photographs and 35 mm slides. Also contained are audio cassettes documenting awards ceremony presentations and a video, "Soaring into the 21st Century: Changes, Choices and Challenges," produced for the National Association of 4-H Extension Agents Conference, held in Winston-Salem, North Carolina, in 1993.

 Newsletters and Pamphlets Newsletters 9 9 1974 - 1985 Rapport - Special Edition 9 10 1987 Pamphlet 14 3 circa 1980 Photographs Distinguished Service and State Officer Photographs, Contact Proof Sheets, Negatives 10 1979 - 1990 Distinguished Service and State Officer Photographs, Contact Proof Sheets, Negatives 11 1990 - 1992 35mm Slides 4-H Agents Assoc. Meetings and Awards Banquet 12 1979 - 1985 4-H Agents Assoc. Meetings and Awards Banquet 13 1985 - 1992 Audio Cassettes 15th Anniversary Convention Recording / Mike Broome - "You Can Be The Person You Want To Be" 14 1 1985 Video Tape "Soaring Into the 21st Century" - National Association of Extension 4-H Agent's Conference 14 2 1993