Frequently Asked Questions

  1. What is the NCSU Libraries Fellows Program?
  2. When do you hire Fellows?
  3. What will I be working on?
  4. How many Fellows are hired each year?
  5. Who is eligible to apply?
  6. My graduation date does not fall within the range specified in this year's job ad, can I still apply?
  7. My school is not ALA accredited, but hopes to be in the future, am I eligible to apply?
  8. When should I apply?
  9. How do I apply?
  10. Is there a deadline for applications?
  11. To whom do I address my cover letter?
  12. Who should I list as references?
  13. After I have applied, how do I know how the search is proceeding?
  14. After I have applied, how do I update my application materials, including contact information?
  15. How can I find out more about the NCSU Libraries Fellows Program?

What is the NCSU Libraries Fellows Program?

The NCSU Libraries Fellows Program is a two-year post-MLS residency program aimed at recruiting a diverse pool of top graduates with demonstrated potential to develop expertise in science, engineering, or digital librarianship, or in management and administration of libraries. For half of the work time, each Fellow is assigned to work in a home department, gaining experience in a functional area. For the other half, the Fellow is assigned to work on an initiative of strategic importance to the NCSU Libraries.

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When do you hire Fellows?

We hire a new class of NCSU Libraries Fellows every year. Fellows are hired for a term of two years. The actual start date for each Fellow depends upon his or her graduation date. The majority of Fellows begin in July, following spring graduation. Others start in August, following summer graduation. Occasionally, the Libraries is able to hire a Fellow to begin in January, following winter graduation.

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What will I be working on?

For half of the work time, each Fellow is assigned to work in a home department, gaining entry-level librarian experience in a functional area. For the other half, the Fellow is assigned to work on an initiative of strategic importance to the NCSU Libraries. Every year, Library departments submit proposals outlining ways in which a Fellow could contribute to one of the Libraries' major initiatives. Those that meet the Libraries' criteria comprise the list of choices for Fellows that year. This list of proposals is then sent to those candidates chosen for interview. Candidates have the opportunity to find out more about the proposals during interview sessions with potential supervisors. At the end of the interview day, each candidate is asked to rank which home and initiative assignments he or she would prefer. Assignments are then made based on the needs of the Libraries and the stated preferences of the incoming Fellow.

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How many Fellows are hired each year?

The number of Fellows hired varies from year to year depending on the needs of the Libraries. Typically, however, three Fellows are hired for each cohort.

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Who is eligible to apply?

Recent graduates of ALA-accredited MLS or MIS programs are eligible to apply. Please find your graduation date on the chart below to see which cohort you are eligible for and when you should apply.


 Graduation Date  When to Apply  Class of Fellows 
September 2011-August 2012 Beginning in July 2011 2012-2014
September 2012-August 2013 Beginning in July 2012 2013-2015
September 2013- August 2014 Beginning in July 2013 2014-2016

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My graduation date does not fall within the range specified in this year's job ad, can I still apply?

Unfortunately, no, the program is designed for new graduates and we must adhere to the job specifications as advertised every year. If your graduation date is prior to the range specified, you can no longer apply to the Fellows program, but please keep an eye on our website for other professional opportunities. If you graduate after the specified range, please plan to apply for a later cohort of Fellows.

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My school is not ALA accredited, but hopes to be in the future, am I eligible to apply?

We can only consider applicants who have graduated from programs that are accredited at the time of their graduation.

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When should I apply?

Early! The vacancy announcement for the new Fellows class is posted to our website in the summer of the year prior to the anticipated start date for the new cohort of Fellows. So, that means you might be applying for the Fellows program anywhere from a few months to an entire year before you graduate.

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How do I apply?

All candidates must apply through the online application system administered by North Carolina State University Human Resources. You will be asked to fill out a short application and to attach your resume or CV, a cover letter, and a list of four professional references.

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Is there a deadline for applications?

We do not set a deadline in advance for applications. We continue to accept applications until finalist candidates are selected, the timing of which can vary. We often do, however, include language in the vacancy announcement encouraging candidates to apply by a certain date. This is offered as a guideline only. If you see the vacancy announcement posted and the link to the online application system is still live, we are still accepting applications. Also note that on the online application system you will see a date in the box marked "Must Be Open Until." THIS IS NOT A DEADLINE. We are required to post vacancies for a certain number of working days. This box only indicates that the job MUST remain open until a certain date. The vacancy announcement will remain open well after that date.

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To whom do I address my cover letter?

We suggest you address your letter "Dear Members of the Nomination Committee." The committee membership changes annually and will be posted on the website with the vacancy announcement upon selection.

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Who should I list as references?

We ask for four professional references. Ideally some of these would be supervisors in a library setting, but may include professors or supervisors in jobs not related to librarianship. Please be sure to provide contact information, including name, title, institution, email, and phone number. It is also helpful for you to explain where you worked or studied with this person. Please note that we do not encourage unsolicited emails, calls, or letters of reference.

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After I have applied, how do I know how the search is proceeding?

After you apply for the Fellows Program through the online application system, you will receive a letter of acknowledgment from our offices. If we require further information from you or if you are selected for an interview, we will contact you at the phone number or email address you provided. When finalist candidates have been selected, we will notify those applicants not selected for interview via letter.

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After I have applied, how do I update my application materials, including contact information?

If you need to update anything on your application materials, you will need to do so through the online system. Email Employment@ncsu.edu and include the job title and number in the subject line of your email. In the body of the email, explain the changes or attach new documents. Please copy Jenny Jensen, Administrative Support Specialist, here in the Libraries as well.

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How can I find out more about the NCSU Libraries Fellows Program?

We visit some of the top library and information schools every year in an effort to spread the word about the program and meet the best and brightest students. We often make presentations as well as conduct informational interviews with interested students. If we will not be visiting your school, or you have an immediate question, please contact Associate Head for Recruiting and Visitor Relations Lisa Ruth.

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