Juvenile Spanish-language literature
History and Background
In 1994, Ronnie Pittman in Collection Management informed Cataloging that
he would be selecting a small amount of juvenile Spanish fiction for Hill
stacks. The selection was made in response to a request from Dr. Louise
Salstad from the Foreign Languages & Literatures Department. Dr. Salstad
was teaching a course the following semester and would need the small collection
for her students. Cataloging was informed at that time that the collection
would be small (only a couple hundred), and that the Libraries would not
begin collecting juvenile Spanish fiction once this request was filled.
Lori Drum met with Dr. Salstad and determined that, in terms of
cataloging the items, Dr. Salstad's only requests were for the materials
to be kept together in one section of the stacks and that they be completed
quickly in order to use them in course preparation. It was also determined
that a large number of the items had OCLC copy but that most of the authors
did not have authority records or easily determined "author numbers" in
the LC classification schedules.
Decisions approved by Dept. Head
- Minimalist Cataloging
- Because of the time urgency and limited scope of the collection, it
was decided to invest a minimal amount of time processing these items.
There would be no name authority, and we would avoid inputting original
records if possible. OCLC records would be selected according to our usual
record selection standards, but records would be used essentially as found
(i.e., no correcting "edición" = printing).
- Class Together Call Number
- PZ73 was chosen to collocate the books. Each book would be cuttered
for main entry. This allowed us avoid researching authors' nationalities
and establishing PQ call numbers.
- No Series Work
- According to Dr. Salstad, juvenile literature series are of very limited
bibliographic usefulness. Also, a large number of the series would require
extensive authority work. Therefore, it was decided that all series on
these items would be untraced.
- Fiction Only
- These guidelines would apply only to juvenile fiction purchased for
Dr. Salstad. Non-fiction purchased for Dr. Salstad would be cataloged according
to normal departmental guidelines.
Current Situation
- The project has now become ongoing. Dr. Salstad has expanded the course,
so she is ordering more materials. Some of the materials are "donated"
by Dr. Salstad from grant money; others are bought by The Libraries. This
situation is expected to continue indefinitely. These items will arrive
as part of the regular receipt workflow from Acquisitions.
- Dr. Salstad's Spanish materials will be identified by an accompanying printout,
placed in the book in Acquisitions, noting "HOLD DR SALSTAD". This note comes from
the order record in Unicorn.
Policies and Procedures
- Fiction vs. Non-Fiction
Cataloger will identify note in order record and determine that the
item is one of Dr. Salstad's selections. Determine if item is fiction or
non-fiction. (Consult a language expert if necessary.) If non-fiction,
catalog according to standard departmental guidelines. If fiction, apply
the following guidelines.
- Record Use/Selection
If Acquisitions has downloaded a record, use it as found. If Acquisitions
has input an original skeletal record, search OCLC and download a record
to use, if possible. Select and download a "suitable" record (e.g., same
publisher, same or different printing or edicion date), if possible. If
no suitable OCLC record can be found, create an original record.
- Minimalist Cataloging
These items will receive minimal treatment.
- 245: Edit for accuracy.
- Dates: Edit 260 |c and fixed field dates only if date on record
doesn't match a publication or edicion (printing) date appearing on item.
- Series: If a series is transcribed on the MARC record, accept the form
and tag it as untraced (490 0). If series is not transcribed on the MARC record, DO NOT add it.
- No authority work will be done.
- Call Number
Use PZ73 as the call number, cuttered by main entry and date to match the 260 |c.
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