Course Catalogs Project metadata creation guide
Descriptive metadata
FileName: use the "Course catalogs - 1980/2006" table for the correct filename. Filenames are given as YYYY and single letter "u" or "g", if the piece is restricted to undergraduate or graduate courses only. Note that the date may or may not reflect the date on the title page!
Title: Use the title page title as per AACR2 ("Transcribed from title page" under "Title source")
Title other: Transcribe cover title here. Use "alternative" for "Title other type" and "Transcribed from cover" for "Source".
Date: If volume is part of the Bulletin series, use the month/year date from the cover verso, otherwise the publication date.
Decade: 1990s for 1990-1999, 2000s for 2000-, etc. Yes, SCRC knows that decades start on the 1's!
Class #/heading: LD3928 .A22 for Undergraduate catalog; LD3928 .A225 for Graduate catalog; LD3928 .A2253 for combined Course catalog
Contributor: Probably won't need this, but to be used for any additional authors besides North Carolina State University.
300 field info: use standard AACR2 practice, e.g. "579 p. : ill. ; 23 cm.". No subfield delimiters, please!
General notes: we might use this for information on physical attributes of the piece ("Cover missing", "Lacks pp. 56-64")
Description: ignore this for now
Series title: Many of these appeared as an issue of North Carolina State University bulletin. Please note if this is the case.
Descriptive metadata 2
Admin metadata
Add your name as MD creator when adding record for new volume. Other information will be supplied when scanning is completed and files put on Web.
Technical metadata
This can be ignored, as this data will be supplied automatically.
Structural metadata
divisionTypeID: Use the appropriate descriptor from the drop-down list. In general, we will be using the following (in approximate order of encounter):
- Cover: use for both front and back covers, counting verso as pageSequenceNumber 0002 in each case
- Title page: use for title page, verso & preliminaries up to TOC
- Contents: for table of contents, which is usually called "Contents" on piece
- Introduction: in most volumes, this will have divisionTitle "North Carolina State University" and includes pages up to the next section (usually "Calendar" or "NCSU Administration and Offices")
- Section: use for the other headers checked on the TOC photocopies. Do not attempt to control the form of these names in divisionTitle. Rather, use the form as it appears in piece.
- Index: use for index near back of monograph
divisionSequenceNumber: four-digit number padded with left zeros. Number should change for each new division encountered (based on change in divisionTitle, not divisionTypeID). Start a new divisionSequenceNumber for each division with "x" on TOC photocopy. Rob has scripted this so that chosing a divisionTypeID will automatically increment the sequence # by one. This can be overridden by simply typing over the supplied number if needed.
divisionTitle: Use the title as it appears in the header itself. Use AACR2/ISBD practice for capitalization (capitalize only the first word in phrase, plus any proper nouns. Remember, just those that are checked off on the photocopied TOC!
divisionNumber: Ignore
pageNumber, pageSequenceNumber, pageDescription, pageFilenameE, PageNote: There are three numbered sequences here, and they don't necessarily all increment at the same time! Provide pageNumber only where one appears in print. For the covers, there will be no page number, nor for the campus map. The pageSequenceNumber is the only number that will always increment by one, since this is what controls the sequence of Structural Metadata records. PageFilenameE will usually increment by one, but not in those cases where one section ends and another begins on the same page. For these, the page number and filename will remain the same, but the sequence number will still increase by one.
Note that double clicking on pageNumber will add the other two numbers and increment them by one. You will have to manually enter the page number until (unless) Rob figures out how to increment this as well! The increment feature also carries over to new sections.
You may add PageNote to note pages which contain photographs, maps, tables, etc. If in doubt, please feel free to ask!
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